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Coding Cords or Google Workspace

Google Workspace gives you mail, calendar, documents, meetings, chat and Gemini. Coding Cords does those jobs too, and adds projects, time, a CRM, phone numbers, signing, a client portal, invoices and a Vault, on one bill with AI included.

Try Coding Cords

14 days, up to 10 people, no card

Prices and features last checked 14 October 2026. Products change; tell us if something is out of date.

Choose Coding Cords if

You want mail, documents, chat and meetings in the same place as your projects, hours, clients and invoices, with one login, one bill and AI that can see the work.

Stay with Google Workspace if

Many people write in the same spreadsheet at once, you need Meet recordings★, single sign-on★, apps for your phone★ or offline work★, or you want the lowest price for mail and documents alone.

Use both if

Move projects, time, clients and invoices first and leave mail and Drive in Google until you're ready. Keep your accounting tool either way.

We run Coding Cords on Coding Cords: our own mail, projects, sales and invoices live in it.

Side by side

Each job in Google Workspace, and where it lives in Coding Cords

Google's facts come from its own pricing page, with the day we read it. Where a part of ours isn't built yet, it carries a star.

Google WorkspaceCoding Cords

Mail and calendar

Mail on your own domainGmail with custom business email on every plan. Starter is $7 a person a month, Standard $14, Plus $22, each with a 1-year commitment.Checked 14 Oct 2026 · sourceMailboxes, shared mailboxes, aliases and mailing lists on your domains. A Needs reply folder, snooze, send later with Undo, rules and out-of-office. Apple Mail and Outlook work with app passwords.
CalendarCalendar with shared calendars on every plan. Appointment booking pages start on Standard.Checked 14 Oct 2026 · sourceThe calendar is also the timesheet: a block you plan is a record of the hours once it has passed. Meetings go out as invitations that work in Gmail, Outlook and Apple Calendar, and suggested times skip teammates' time off. Google Calendar and Outlook sync are on the way.★

Documents and files

DocumentsDocs on every plan, with Gemini from Standard.Checked 14 Oct 2026 · sourceWord documents on real A4 or Letter pages with headers, footers and page numbers. Written together live with named cursors, comments and @mentions. Download as .docx or PDF with the same page breaks. A client's .docx opens in the same editor and saves back as .docx.
SpreadsheetsSheets on every plan.Checked 14 Oct 2026 · sourceA spreadsheet is a real .xlsx: tabs, formulas across sheets, number formats, paste from Excel or Sheets. One person edits at a time, and there are no cell comments yet.★
PDFseSignature for Docs and PDFs starts on Standard. No PDF editing is listed on the pricing page.Checked 14 Oct 2026 · sourceMark up a PDF in Files with highlights, pen, text boxes, shapes, notes and pictures. The marks are saved into the file, so they show in any PDF reader. Turn a photo of your signature into a clean one and place it on the page.
Storage30 GB a person on Starter, 2 TB on Standard, 5 TB on Plus.Checked 14 Oct 2026 · source100 GB a paid person on Starter, 250 GB on Company, pooled across the company. Another 1 TB is $19 a month.

Work

Projects and tasksNo project management appears in the plan lists on the pricing page.Checked 14 Oct 2026 · sourceBoards, subtasks, dependencies, repeating tasks and templates. A timeline (Gantt) view shows each person's week as bars you drag, with due dates that hold. Workload shows who is overloaded.
Time trackingNo time tracking appears in the plan lists on the pricing page.Checked 14 Oct 2026 · sourcePress Start on a task and it takes a block on your calendar. Reports show logged, billable and not-yet-billed hours by client. The Bill button turns a client's hours into a draft invoice.
ChatChat on every plan.Checked 14 Oct 2026 · sourceChannels and threads, voice messages that arrive transcribed, send later, and any message turned into a task with a link back. Click the phone or camera in a chat to call.
Video meetingsMeet holds 100 people on Starter, 150 on Standard (with recording) and 500 on Plus. Dial-in numbers are on every plan.Checked 14 Oct 2026 · sourceGuests join with a link and no account. A live English transcript, then a summary, decisions, open questions and action items that become tasks. Recording is on the way.★

Sales and clients

CRM and dealsNo CRM appears in the plan lists on the pricing page.Checked 14 Oct 2026 · sourcePeople, organisations, a pipeline with a dated next step on every deal, a Today call list, forecast and win rates. A won deal starts the client's project. Company plan.
Proposals and signingeSignature with Docs and PDFs, from Standard.Checked 14 Oct 2026 · sourceProposals the client opens, accepts and signs on one page. Any Word document or PDF can go out for signature to people on the team or in the CRM. Signers need no account, confirm with an email code, and the signed PDF ends with a certificate. Reminders go out after 3 and 7 days.
FormsForms on every plan.Checked 14 Oct 2026 · sourceForms with conditional questions and an embed code for your site. An answer can become a lead or a task, and a returning person is matched, not duplicated.
Phone numbers and callsVoice is sold separately.Checked 14 Oct 2026 · sourceNumbers you name and share with a team, calls from a CRM record, texts in Chat, and every call on the contact's timeline. Voicemail and call recording are on the way.★
Client portalNone appears in the plan lists on the pricing page.Checked 14 Oct 2026 · sourceA portal per project showing what you choose: progress, folders, meetings, messages, forms. One list says what needs the client, with a button for each. Their messages land in your Chat.

Money

Invoices and expensesNo invoicing appears in the plan lists on the pricing page.Checked 14 Oct 2026 · sourceInvoices numbered without gaps, reminders before and after the due date, and a page for the client with bank details and a payment QR code. Hours and won deals turn into invoices. Expenses fill in from a receipt photo. Card payments on invoices are on the way.★
BookkeepingNot part of Workspace.Not something we do. Keep your accounting tool.

Admin and security

Passwords and secretsGoogle's Vault, on Plus, is for retaining and searching company data. It is not a password manager.Checked 14 Oct 2026 · sourceA Vault encrypted in your browser, so we can't read it. Shared collections, .env files kept per environment, and tokens that give a deploy one environment. In every plan.
Sign-in and security2-step verification and the Advanced Protection Program from Starter.Checked 14 Oct 2026 · sourcePasskeys, two-step with an authenticator app, a list of signed-in devices and an audit log that can't be edited. Sign in with Google and single sign-on are on the way.★
Try Coding Cords

14 days, up to 10 people, no card

AI

The AI that comes with each

Both come with AI in the price. They differ in where it works and what it can do.

Gemini in Google Workspace

  • Gemini in Gmail on Starter, with basic access.
  • Gemini in Gmail, Docs, Meet and more on Standard, with expanded access.
  • AI Expanded Access is sold separately. The pricing page shows no price for it.
Checked 14 Oct 2026 · pricing page

Cord, in Coding Cords

  • Cord is the assistant in the whole workspace: tasks, files, CRM, invoices, expenses, time, mail, chat, meetings, forms and signing. Ask it to draft an invoice for a client's unbilled time and the draft appears.
  • Press ⌘J on a document, a deal list or an invoice list and Cord already knows the page and your selection.
  • Sending, paying, deleting and inviting wait for your hold of a button. Small changes you asked for happen at once, with Undo.
  • It sees what you can open. Vault items, passwords and bank details never reach a model, and your requests go only to providers that don't train on or keep your data.
  • In a document, Cord's edits appear as tracked changes, word by word, each with Accept and Reject.
  • Admins see AI spend by day, feature, person and model, and can cap or switch off each place AI works.
AI included each month on Starter: $25 for 5 people, $60 for 12 people.

Your own AI tools can work in it too

Make a personal key in your profile and connect any AI tool that supports MCP, such as Claude, ChatGPT, Cursor and Antigravity. It can read and change tasks, files, deals, invoices, time, mail search and more, as you, with your permissions. Revoking the key stops it at once, and the audit log names the key behind every change.

Why people switch

What the day looks like with separate tools

Three moments you may know from a company run on Google Workspace and a few other tools.

The hours nobody wrote down

On Friday afternoon someone rebuilds the week from memory so the client can be billed. In Coding Cords the calendar block you planned is the record of the hours, and the Bill button turns a client's hours into a draft invoice.

A call that ends and nothing follows

The meeting finishes, one person writes the notes and another turns them into tasks, if anyone does. A Coding Cords meeting is transcribed as it happens, offers to keep a task when someone says "Sam, by Friday", and leaves a summary and decisions behind.

One client, five places

The brief is a document, the thread is in mail, the signed proposal is a PDF and the invoice is in another tool. In Coding Cords they share one record, and one search looks across mail, files and more, limited to what each person can open.

The whole cost

What it costs, in money and in time

Money is one part of the cost. The other is the time it takes to run each tool: a login, a bill and an admin area apiece. These are list prices for the same company in two sizes.

US dollars a month, list prices. Google's are per person with a 1-year commitment, excluding tax. Ours are the admin plus each member.
5 people12 people
Google Workspace Business Starter, 1-year commitmentChecked 14 Oct 2026 · source$35$84
Google Workspace Business Standard, 1-year commitmentChecked 14 Oct 2026 · source$70$168
Google Workspace Business Plus, 1-year commitmentChecked 14 Oct 2026 · source$110$264
Coding Cords Starter, billed yearlyOur pricing$142$317
Coding Cords Starter, billed monthlyOur pricing$165$368
Coding Cords Company, billed yearlyOur pricing$325$668

On mail and documents alone Google Workspace costs less. Coding Cords adds projects, time, CRM, signing, phone numbers, invoices and the Vault in the same bill. If you buy those as separate tools today, the stack calculator adds them up with your own numbers.

Running it

Adding a person
Google WorkspaceIn the Admin console: Directory, Users, Add new user, then a name, an address and optionally a password or organizational unit. On an annual plan you may need to buy more licenses first, and all services can take up to 24 hours to reach them.Their guide, checked 14 Oct 2026 · source
Coding CordsPaste their addresses in Settings › Access, choose Member or Admin and press Invite. The seat goes on the bill at the same moment. Their mailbox can be made in the same step.
Removing a person
Google WorkspaceDelete the user in the Admin console. What isn't transferred first is deleted, with some kept for 20 days. On an annual plan, deleting a user doesn't reduce your licenses; the license can be given to someone else.Their guide, checked 14 Oct 2026 · source
Coding CordsRemove them once. They're signed out of every device at their next request and their password stops working. On a paid plan the seat comes off the bill, prorated. Their mailbox stays until you delete it in Mail.
Changing what someone can open
Google WorkspaceAdmin privileges and organizational units in the Admin console.Their guide, checked 14 Oct 2026 · source
Coding CordsOne switch per person for each part of the workspace, such as Invoices or CRM, and one table showing who can use what. A new member starts without Sales, Finance, payroll or time reports.
Seeing what you pay
Google WorkspaceBilling and Subscriptions in the Admin console.Their guide, checked 14 Oct 2026 · source
Coding CordsOne bill in Settings › Billing, with AI spend shown for each person. Every plan change is priced in a sentence before you confirm.

Fair to say

When Google Workspace fits better

Google Workspace is the better choice for some companies, and we'd rather say so here.

  • You need only mail and documents. Google Workspace costs less per person for that, and Standard comes with 2 TB of storage.
  • Several people write in the same spreadsheet at once. In Coding Cords documents are written together live, but a spreadsheet and an uploaded Word file have one editor at a time.
  • Your documents use footnotes, an automatic table of contents, equations or columns. Our editor doesn't have those yet. Presentations★ are also on the way.
  • You record meetings★ or calls★, hold meetings in languages other than English★, or need a meeting that people dial into by phone.
  • You need apps from the App Store or Google Play★ or to work offline★. Today Coding Cords runs in the browser, on phones too.
  • You need single sign-on★, a choice of data region★, an uptime commitment★ or off-site backups★, or a vendor with its own SOC 2 or ISO 27001 certificate. We hold neither certificate yet.
  • Your calendar must stay in sync with Google Calendar★ or Outlook★ today.

Moving over

How the move works

You can move one part at a time and keep Google running until you're ready.

  1. Bring your mail

    Import each mailbox from Gmail over IMAP. Sent and All Mail land in Sent and Archive, labels become folders, read and answered marks and dates are kept, and duplicates are skipped. New mail keeps syncing until you change your MX records, so nothing is lost on the day you switch.

  2. Keep your mail app if you like

    App passwords let people read their Coding Cords mail in Apple Mail or Outlook while they get used to the rest.

  3. Bring your files

    Download your Docs as Word and your Sheets as Excel, then drop the folders into Files. Their structure is kept. A .docx opens in the paper editor and an .xlsx in the grid. When a Word file holds something we can't keep, such as tracked changes or footnotes, we list what editing would drop and keep the original in Versions.

  4. Bring your contacts and your calendar

    Import people and organisations from a CSV or vCard file and merge duplicates. Google Calendar sync is on the way, so for now new meetings are made in Coding Cords and go out as invitations that Gmail and Google Calendar accept.

  5. Leave your chat history where it is

    Chat starts fresh in Coding Cords; the old history stays in Google while you need it. Run both side by side for as long as you like.

  6. Leave whenever you want

    Mail exports as mbox, documents as PDF or DOCX, and contacts, invoices and form responses as CSV. If a plan ends, the company turns read-only, so people can still read and export, and the data is kept for 30 days.

Talk to us about moving over

Try Coding Cords

14 days, up to 10 people, no card

Questions

Questions people ask

Where do the Google prices come from?

From Google's own pricing page, read on 14 October 2026: Business Starter $7, Standard $14 and Plus $22 a person a month, each with a 1-year commitment and excluding tax. Each line links to the page. Enterprise is priced by quote, so it isn't in the tables.

Is Coding Cords cheaper than Google Workspace?

Not for mail and documents alone. Google Workspace Standard costs less per person than a Coding Cords plan, and the price tables above show the exact amounts for 5 and 12 people. The comparison changes when you count the tools you'd otherwise add for projects, time, CRM, signing, phones and invoices, which the stack calculator adds up.

Can we keep our domain?

Yes. You add your domain and point its DNS records at Coding Cords. Mail moves in from Gmail over IMAP, and you can keep Google as the place mail arrives until the day you change your MX records.

Can we keep using our Google Docs and Sheets files?

Download them from Google as Word or Excel files and upload them to Files. Word files open in the paper editor and save back as .docx. Excel files open in the grid and save back as .xlsx.

What happens to our Google Drive sharing links?

Links to files still in Google keep working there. Links from Coding Cords open for signed-in colleagues. Clients see a project's folders through the client portal, since there are no public share links yet.

Is AI extra?

Every person gets a monthly AI allowance with the plan. If someone needs more, AI tiers start at $8 a person a month. Unused AI doesn't carry over to the next month. Google's pricing page lists Gemini inside the plans and sells AI Expanded Access separately without showing a price.

Where is our data kept?

On dedicated servers at Hetzner in the EU, in ISO 27001-certified data centres. You can't choose a region yet, and we don't hold a SOC 2 or ISO 27001 certificate of our own.

What won't Coding Cords replace?

Your accounting. We send invoices and record expenses, but we don't keep the books, and payroll covers pay runs and payslips without tax filing.

Can the whole team try it first?

Yes. The trial is 14 days of the Company plan for up to 10 people, with no card. Phone numbers and Outreach are off during the trial.

Try it on your own work

Start with a project and your mail, then bring the rest over when you're ready.

Try Coding Cords

14 days, up to 10 people, no card

★ On our roadmap. Released once it's tested.